Electronic mail has enhanced the communication process across continents and countries. Therefore, the search for partners is simplified because this mail can be sent to as many prospects as possible. However,communicating with prospective business partners is very sensitive. It is therefore important to know what to include in the message by learning how to email requesting a partnership meeting.
Why Using Email Communication Is A Wise Idea
Every word and every paragraph must explain the need for prospective partners to want to do business with you. They may have heard about your interests through other sources, but you have to provide first hand information through this platform.
This is important because electronic mail provides a private and confidential platform for you to explain your motives without fear of hackers. In addition, it provides a direct communication line between you and the contact person. You should also remember that the communiqué is stored for future reference, and the partner can refer to it often meaning you must be consistent with your demands or request.
Tips To Get You Started
Since you understand the gravity of this communication, make it professional. Partners should notice it's a corporate request from a firm or individual who understands the professional importance attached to partnerships. Be concise, and avoid puffy information that makes the deal too good to be true. Explain aspects of the venture that the recipient should take note of.
In addition, expound on the benefits awaiting partners. Is it a symbiotic or parasitic venture? What should they expect if and when they put in their resources? This is the bait of the connection you intend to make with your partner so it must be enticing but practical. Link your message to the actual benefits the partner should expect. Aside from showing that you had thought it out carefully, it also shows you understand the interests and abilities of the recipient.
For instance, have direct references to some aspects of the project that provide a source of revenue or other benefit to the partner. Set realistic goals that can be achieved through this joint venture. Partners are wary of firms and individuals who create visions which may not be achieved given the present state of the forces affecting the project.
If possible, the mail should be addressed directly. Find the name or mailing address of the contact person to its bound to be read. Remember that emails attract dozens of spammers and if your mail is caught up in this mess, the recipient may delete before reading the content. Another vital element of the mail is your company or individual identity.
Let it be known as soon as possible who is sending the mail. It means you should indicate your name and that of the company. If you are writing on behalf of a senior authority in your company, make it clear. Identify the mission and vision of your company and what you hope to achieve with the venture. The benefits you stand to accrues should also be part of this message.
Indicate when you expect to receive a feedback and whether it should be written or verbal. This gives a time frame within which the partner can decide to accept or request for more information before you meet. All this basically means this mail should lay everything down to create an atmosphere for partners to meet and decide the way forward.
Things To Remember
One of the biggest loopholes in electronic mail conversations is irrelevancy. To avoid this, find facts and figures that can make your message accurate and use clear language that does not leave unanswered questions. Do not write vague sentences that make recipients think you are hiding some information.
Include the contact address to enhance feedbacks. Indicate when you hope to have the conference and the venue.
If you have a source of more information that can assist partners, indicate it in the mail. However, do not take advantage of this move to write a shoddy mail just because you have a site they can get more information.
The overall size of the mail depends with the information it contains. Making it too long might reduce its efficiency, and waste all the effort you have put into learning how to email requesting a partnership meeting.